The Warsaw Community Public Library is continuing to review its job descriptions and community outreach program, Director Ann Zydek told the Library Board Monday.
Heads of departments, supervisors and administration staff continue to review job descriptions, she said. Business Manager Renee Sweeny has put the job descriptions into a new format.
The library did review job responsibilities as it tries to cultivate its community outreach program, Zydek said.
She thanked Administrative Assistant Robin Fosnaugh for planning the activities, mostly online, and Anna Jackson, information services, and Duane Herendeen, children’s services, who helped execute some of the programs, such as “Duck Hunt” and “Take it and Make it” crafts.
Zydek also updated the Board on some work at the library that is expected to be done.
The library will be doing a phone refresh, Zydek said, as some of the phones are at the point of being unsupported. The phone system will be replaced.
Assistant Director Joni Brookins said the phone system was installed about 1998 and a lot of the phones can’t get replacement parts. The work should be done some time in May.
Rider Electric worked on a new electric service for the computer server backup equipment at the library, she said.
Anderson Property Maintenance started April 21 with mulching, mowing and bed clean-up.
In other business, there was a Friends of the Library meeting April 5. On April 20, Zydek said library staff also met with Ann Werk, who indicated she was interested in being president of FOL starting in May, Zydek said.
Zydek also updated the Board on a bylaw that would be proposed at the June meeting. The wording comes from the Indiana Public Library Association, she said.
The bylaw change would allow meetings electronically “as long as the library uses technology that permits simultaneous communication between Board members and that permits the public to simultaneously attend and observe the meeting,” Zydek said.
Board members have to communicate in real time and the public has to be able to connect.
Board members may not attend more than half of Board meetings in any given year, except for military service, illness or other medical condition, death of a relative or an emergency involving actual or threatened injury to persons or property, she said. Board members can attend two consecutive meetings by electronic communications, but then have to attend the next meeting. There are exceptions to that, such as military service, etc.
There are some things that require the Board members to be in person, Zydek said.
The Board could vote on the changes in July if they choose to go forward on it.
